Agreed Service List

Management duties

1. Enforce the by‑laws;
2. Control and manage the use of the common property;
3. Keep the common and any personal property of the Company properly maintained;
4. Implement resolutions of General Meetings of the Company;
5. *Comply with notices and orders in respect of the parcel or building; and
6. *Comply with a requisition or application by one or more proprietors.

Insurance

1. Arrange for insurance to be effected in compliance with section 54 of the Act;
2. Insure in respect of damage to property, death, or bodily injury for not less than $5 000 000;
3. Insure under the Workers’ Compensation and Injury Management Act 1981;
4. Insure against such other risks as the Company may from time to time determine:
5. *Lodge claims under any insurance policy in the name of the Company; and,
6. *Apply the proceeds of any claim to repair or replacement of the effected buildings.

Records

1. Maintain a record of notices or orders served on the Company;
2. Maintain a record of minutes of General and Council meetings;
3. Compile and maintain the Roll of Proprietors.
4. *Make records available for inspection pursuant to section 43 of the Act;
5. *Provide certificates and information pursuant to section 43 of the Act;
6. Maintain current records of the Company; and
7. Provide safe custody of the common seal of the Company.

Financial

1. Establish a trust account for the Administrative Fund in the name of the Company;
2. Maintain proper books of account; no allowance is made for record remediation*
3. Prepare an annual statement of accounts in respect of each financial year;
4. Pay any insurance premiums and other financial obligations of the Company;
5. Notify each proprietor, or mortgagee in possession of a lot, of levied contributions;
6. Record the amounts to be credited against Administrative Fund obligations;
7. *Recover a proprietors debt to the Company pursuant to section 36(1)(d) of the Act;
8. *Prepare a draft budget of estimated expenditure from the Administrative Fund for the ensuing year; and,
9. *Prepare a funding proposal for levying contributions in respect of the Reserve Fund for the ensuing year.

Meetings

1. *Prepare and issue notices for the Annual General Meeting of the Company;
2. Distribute minutes of the Annual General Meeting of the Company;
3. *Prepare and issue notices of Extraordinary General Meetings; and,
4. *Distribute minutes of Extraordinary General and Council Meetings.

Communication with the Council

We will-

1. Refer all requisitions, applications, correspondence, inquiries, complaints and requests for information, other than those contemplated by section 43 of the Act, to the Council for its consideration and action;
2. Maintain a register of incidents and relevant matters affecting the Company and its common property;
3. Provide such general advice, information and assistance as is reasonable and within the Manager’s knowledge to the Strata Company Representative or the Council in respect to matters which relate to the administrative and financial affairs of the Company; and,
4. Follow established and agreed procedures for obtaining authority and instructions from the Council or Strata Company Representative and promptly comply with instructions received from the Council or Strata Company Representative.

Communication with Proprietors and others

We will-

1. *Receive telephone enquiries and information during office hours;
2. *Receive Email enquiries and information during office hours;
3. *Receive postal enquiries and information;
4. *Receive applications and requisitions from proprietors;
5. *Refer such enquiries and information to the Council or the Strata Company Representative as require some action by the Company; and,
6. *Respond and provide information, not requiring action by the Company, to the enquirer.

• Management Duties
• Insurance
• Records
• Financial
• Meetings
• Communication with Council
• Communication with Proprietors & Others

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